Industry booking guides
Plan a wedding-supplier booking, organise an event-decor brief or coordinate table and chair hire.
SMALL TOOLS. MORE ORGANISED BOOKINGS.
Simple booking tools for event businesses.
Professional templates, trackers and booking documents to help you manage enquiries, deposits and clients without expensive software.
Get booked. Stay organised. Look professional.
One-time purchase · Editable files · Instant download
ZAPBOOKED / YOUR NEXT EVENT
Event preparation
□ Confirm the venue
□ Check access and timings
□ Send the final itinerary
ZAPBOOKED / BOOKING ESSENTIALSOne clear process.
Ready to make your own.One clear process.
Every new booking.
01Client enquiry
The right details, first time✓
The right details, first time✓
02Booking confirmed
Scope, dates and terms✓
Scope, dates and terms✓
03Deposit recorded
A clear balance to follow✓
A clear balance to follow✓
DOCX + PDF + XLSX £19.99
DIY TEMPLATES OR DONE-FOR-YOU SETUP
Want the booking paperwork handled automatically?
Start with our affordable, editable templates—or have ZapBooked connect your enquiry forms, questionnaires, deposit tracking and reminders into a practical automation.
Individual automation setup starts at £199. The Complete Booking Automation package is £699, with optional maintenance from £29 per month. Third-party software and messaging fees are separate.
Explore automation pricesBOOKING HELP BY WORKFLOW
Start with the part of your booking process that needs clarity.
Use the industry guides for operational examples, the workflow pages for a repeatable process, and the practical resources when you need a fuller checklist.
Payment and booking workflows
Improve deposit and balance tracking, booking-calendar statuses and post-event review requests.
Practical planning resources
Follow the event-hire deposit guide or use the event booking website checklist before launch.
A LITTLE STRUCTURE GOES A LONG WAY
From “Are you available?”
to ready for event day.
- 01
Enquiry
Ask the right questions before you quote.
- 02
Booking
Confirm the scope, date and expectations.
- 03
Deposit
Record payments and see what is due.
- 04
Event
Bring the details together and prepare.
PRACTICAL TOOLS. ONE-TIME PRICES.
Your next booking starts here.
Choose the complete Starter Pack or pick the resource you need. The Starter Pack includes the resources sold in the smaller packs, plus the workflow guide and follow-up templates.
Event Business Booking Starter Pack
Your booking process, organised from first enquiry to event day.
Included formats: DOCX, PDF and XLSX in one ZIP
- Client Enquiry Form
- Booking Confirmation Template
- Client Questionnaire and Final Event Questionnaire
- Deposit / Payment Tracker
- Event Booking Tracker
- Cancellation / Rescheduling Terms Template
- Booking Terms Template
- Event Preparation Checklist
- Client Follow-Up Templates
- Basic Booking Workflow Guide
£19.99 once
Get the Starter PackClient Enquiry & Booking Form Pack
Collect the details you need before you quote or confirm a date.
Included formats: Editable DOCX and printable PDF in a ZIP
- Client Enquiry Form
- Booking Details and Qualification Form
- Booking Confirmation Template
£7.99 once
View & buyEvent Booking Terms & Cancellation Template
Explain booking, payment and cancellation arrangements clearly.
Included formats: Editable DOCX and printable PDF in a ZIP
- Three-page Booking Terms Template
- Cancellation and Rescheduling Worksheet
- Adaptation notes and general-template disclaimer
£7.99 once
View & buyEvent Client Questionnaire Pack
Get the venue details, timings and preferences settled before the event.
Included formats: Editable DOCX and printable PDF in a ZIP
- General Event Client Questionnaire
- Final Event Details Questionnaire
- Prompts for venue access, timings, contacts and preferences
£4.99 once
View & buyBooking & Deposit Tracker
See what is booked, what has been paid and what is still due.
Included formats: XLSX workbook plus PDF instructions in a ZIP
- Bookings sheet with 200 prepared rows
- Automatic balance and payment-status formulas
- Event Booking Tracker
£4.99 once
View & buySTART WITH SOMETHING FREE
A calmer booking process,
one check at a time.
Use the Free Event Booking Checklist to check the essentials from first enquiry to event preparation.
Made to fit the way you work.
Edit it. Print it. Use it.
Personalise the Word documents, work in the Excel tracker or print the PDF copies. No macros or customer account required.
Buy once, use for your business.
Download straight after payment and receive a secure access link by email. Keep a local copy for future bookings.
Clear about what is included.
These are practical resources you use yourself. Review and adapt the general terms templates before sending them to clients.